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2019 Global Council

Global Council 2019 — Tokyo, Japan

Year-after-year Global Council has proven to be a valuable platform where IIA leaders from around the world gather to collectively address the many needs of our members and stakeholders to discuss strategies to advance our profession, and participate in peer-to-peer networking opportunities.

Date: 17–20 March 2019

Location: Hilton Tokyo Odaiba 135-8625, Tokyo 1-9-1, Daiba, Minato-ku, Japan

What to expect at Global Council 2019:

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STRATEGIC INPUT

Through lively discussion sessions, participants have an opportunity to engage with others and provide input on strategic initiatives and other significant matters being considered on a global basis.

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SHARE & LEARN

Knowledge Exchange sessions foster an environment where leaders can examine opportunities to enhance member experiences and Affiliate operations.

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EXPERIENCE

Social and cultural activities, including a gala dinner and guided tour, are the ideal way to learn more about and appreciate the Japanese culture.

Who should attend?

Affiliate leaders who want to make valuable contributions to the strategic direction of The IIA’s global organization.

To support the strategic importance of Global Council, we seek representation from all Affiliates at this event. Therefore, we ask that each Affiliate send at least one representative, but no more than two, to the 2019 Global Council in Tokyo.

The deadline to designate your representative(s) and complete registration is 18 January 2019.

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Tentative Agenda

Sunday, 17 March
12:00-17:00 Registration
09:00–15:00 Affiliate Management Workshop (by invitation)
18:00-20:00 Welcome Reception hosted by IIA Global
Monday, 18 March
07:15–08:15 Breakfast
08:15–17:00 Global Council Sessions
  • Opening Session
  • Global Assembly
  • 3 Lines of Defense
  • Knowledge Exchange
18:30-21:30 Reception and Gala Dinner hosted by IIA–Japan
Tuesday, 19 March
07:00–08:30 Breakfast
08:30–17:00 Global Council Sessions
  • The State of the Profession and The IIA
  • Trends Impacting the Profession
  • Global Content Strategy
  • Knowledge Exchange
  • Closing Session
Wednesday, 20 March
TBD Cultural Tour

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Hotel Accommodations

IIA Global has arranged for Global Council delegates to enjoy special discounts on accommodations at the modern Hilton Tokyo Odaiba Hotel. Each delegate is responsible for his/her accommodations. Below are the discounted room rates:

ROOM RATES/NIGHT

Single Occupancy Double Occupancy
JPY 29,490 JPY 32,741*

* Two-Bedded rooms are twin beds at this Hilton property

Reservation Includes:

  • Daily buffet breakfast in hotel restaurant
  • 13% service charge, 8% government tax and accommodation tax of JPY 200 per person
  • Complimentary access to hotel health & fitness center
  • Complimentary standard WIFI in guest room

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IMPORTANT HOTEL INFORMATION:

  • The deadline to make your hotel reservation is 18 February 2019.
  • Payment for room and tax and all incidental charges is due in full upon check out. Payment can be made by cash, by certified check, or credit card. Hotel accepts American Express, Diners Club, Discover Card, Duet Card, Eurocard, JCB International, Maestro/Switch, Master Card or Visa.
  • If you wish to cancel, please do so 1 day prior to arrival to avoid cancellation penalties.
  • At check in, the front desk will verify your check-out date. Rates quoted are based on check-in date and length of stay. Should you choose to depart early a departure fee will be charged.
  • Rates published are for single occupancy. An extra person charge per person may apply for 2 or more guests sharing the same guestroom.
  • There is an 8.000 % per room per night tax and a 200.000 JPY per person per night secondary tax.
  • A limited number of rooms for guests with special needs, in accordance with ADA, are available. Please contact the hotel reservations department to confirm your arrangements.

We reserve the right to cancel or modify reservations where it appears that a customer has engaged in fraudulent or inappropriate activity or under other circumstances where it appears that the reservations contain or resulted from a mistake or error.

Request for Documents to Obtain a Visa

If you are unsure if a visa is needed, please visit the website for the Ministry of Foreign Affairs of Japan for country specific information. If you require a Visa to attend the event, please request a visa by entering your information into the below form by 18 January 2019.

In collaboration with a third party company, we will assist you with the following documents:

  • Visa Application Form
  • Itinerary
  • Invitation letter (from IIA Global/IIA Japan)
  • Guarantor letter & Letter of Incorporation (IIA Global working with IIA Japan to facilitate)
  • Letter of Reason for Invitation

The complete list of required documents can be found on thewebsite for the Ministry of Foreign Affairs of Japan. Please note, depending on your country and the presence of the Japanese Embassy or Consulate in your area, it may take anywhere from 2 to 6 weeks to receive your visa after submitting your paperwork therefore you are encouraged to begin the process as soon as possible.

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Important Dates

16 January 2019 Distribution of Background Papers
18 January 2019 Deadline to register for event
18 January 2019 Deadline for registrants to apply for a visa
18 February 2019 Deadline to book hotel accommodations

If you have any questions or require additional information, please send inquires to Institute.Relations@theiia.org.

Please visit the 2018 Global Council webpage for a summary and progress made on the topics from this year’s event.